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Q&A: Customized Congress Photography

Every congress is unique and requires a tailored photographic approach. In this Q&A, we will discuss various aspects to create an optimal visual briefing.

1. Target Audience and Atmosphere:

  • Who is the target audience of the congress?
  • What kind of atmosphere do you want to create with the photos? (formal,informal, business, creative)

2. Sponsoring and Branding:

  • Which sponsors are there and how do you want to present them visually?(sponsored items, logos, banners)
  • Are there any specific requirements regarding branding or image rights?

3. Congress Schedule:

  • Which parts of the congress do you want to capture? (presentations, workshops,networking reception)
  • Are there any special moments or activities you want to highlight? (award ceremony, opening ceremony)

4. Types of Images:

  • The types of photos that are desirable:
    • Atmospheric images: Congress hall, interaction between participants, speakers in action.
    • Portraits: Participants, speakers, sponsors, group photos.
    • Detail photos: Sponsorship, materials, congress location.
    • Reportage photos: Capturing the congress day in chronological order.

5. Practical Matters:

  • Budget for congress photography: Determine the budget indication for the desired services.
  • Number of photographers: Depending on the size of the congress and the desired photo diversity.
  • Copyrights and use of photos: Agreements on the use and rights of the photos (AVG) inform visitors that photos will be taken.

By going through this Q&A, you are well on your way to creating a visual briefing that fits your congress. This way you are assured of unique photos that perfectly capture the atmosphere and experience of your event.

By providing a clear briefing, you create an optimal basis for a successful collaboration with the congress photographer.

Additional points to consider:

  • GDPR: Make sure you comply with the General Data Protection Regulation (GDPR) when taking and using photos of people.
  • Image rights: It is important to clarify who owns the rights to the photos and how they can be used.
  • Diversity: Consider the diversity of your audience when selecting your photographers and editing your photos.

I hope this helps!


Robert from Rockin’ Pictures: Your Expert in Capturing Conferences and Business Events

Robert, from Rockin’ Pictures, is your go-to expert for capturing the essence of conferences and business events. With over 300 events under his belt, both in the Netherlands and abroad, his experience and expertise shine through in every photo.

Here’s how you can benefit from Robert’s skills:

  • Exceptional Experience: Over 300 successful events captured, honing his craft and understanding the unique dynamics of these gatherings.
  • Local & International Expertise: Familiar with both local and international venues, ensuring seamless adaptation to different environments.
  • Eye for Detail: Captures not just the big moments, but also the subtle interactions and atmosphere that tell the story of your event.
  • High-Quality Results: Delivers stunning photographs in high resolution, ready to showcase the best of your event.



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